FAQ
We all have questions; here are some answers to ones we’re asked regularly!
Frequently Asked Questions About Our Details and Services
What is your seating capacity?
With dance floor space in the center, the barn comfortably seats 96 guests plus a head table.
The Grand Park is roughly the size of a football field. It can easily accomodate (4) 20×40 tents, each with the capacity of (12) 72″ round tables.
If you prefer a smaller space for more initimate gatherings, other areas are available on the farm.
What dates are available?
For available dates, check out the “Available Dates” page. If you don’t see your date available, we welcome you to call us.
What is the rental fee for the day and what is included?
Please check out our “Details, Services & Pricing” page for pricing and package details.
Do I need an appointment to tour the venue?
You may request a tour by appointment (see contact information at the bottom of this page).
Do you have a minimum guest count?
The layout of our farm has multiple settings that are suitable for smaller and larger groups for any event. There is no minimum guest count with any reservation.
Do you provide table linens for the tables?
White linens are included with the reservation. You may also choose to bring your own.
Do you cater?
We have a list of preferred caterers who we have established relations with. If you choose to bring in your own caterer, please have them coordinate with us directly.
What is required to reserve the date?
You may save your date with a 30% non-refundable retainer and a signed contract. Your retainer is applied to your balance. A payment schedule will be arranged with your contract.
Do you offer a payment schedule?
A 30% retainer reserves your date. A second 30% is due one month prior to your event. The final payment is due one week prior to your event.
What form of payment do you accept?
We accept cash or check. We also accept credit cards with 3.5% fee.
We also require a credit card number to be kept on file for any last minute additions or damages to the facility or property.
We plan to have our ceremony off-site. Does that change the rental fee?
We host one wedding per day so our base reservation fee is the same regardles of what activites you have on site; ceremony, dinner and reception, etc.
Do you offer overnight accommodations?
We currently do not host overnight.
We recommend Holiday Inn Express and Baymont by Wydham which are both 15 minutes east of Ocimeae, just off the 96 expressway.
What is the back-up plan if it rains?
In the event of inclement weather the wedding party can be moved to the barn. With a one week notice, a tent can be reserved. Limited scheduling changes can also be made.
Frequently Asked Questions About Planning Your Day
What time do you suggest we plan the ceremony to begin?
In general, for Friday weddings we suggest any activities involving your guests begin at 5:00 pm, and for Saturday weddings between 4:00 – 5:00 pm.
How far in advance do you need my guest count?
3 weeks
How many people can I sit at a table?
We recommend seating no more than 8 adults per table.
Are the guest tables round or rectangular?
You may choose round or rectangular for your guests.
To view details on all tables that are included with the rental, check out our “settings” page.
How will the tables and chairs be arranged for my event?
We have sample layouts for you and once we receive your final guest count a final layout can be decided.
If we are using a rental company, can they drop off early?
All deliveries must happen during the standard rental period, so please advise your vendors.
When can we rehearse?
Rehearsals can be held the morning of, or you, your bridal party, and wedding vendors who would appreciate becoming familiar with the venue are all welcome to come on any open house day to rehearse.
What time do I have access to decorate?
You will have access to the venue beginning at 10 AM on the day of your event. Please plan accordingly.
Are candles allowed?
LED candles are allowed, but NO open flame of any kind is permitted anywhere on the property. Our fields and grounds thank you.
Can we bring in our own decorations?
We want you to add your personal touch. You are welcome to use the décor that is provided by Ocimeae and you may bring in additional decorations. Please note; decorations may not be nailed, glued, screwed, stapled, pinned, or duct taped to the Barn, Pergola, Arbor, or any living thing on the property. Confetti, paint of any kind, hot glue, and glitter are not permitted. For celebrating send offs, we recommend bubbles, natural flower petals, or LED light sticks. The following items are not permitted; confetti, glitter, silly string, and rice. Balloons are permitted for decoration but not to be released intentionally.
Do you include a wedding coordinator?
In our organization we have a Venue Coordinator who is on site from beginning to end. They are there to assist when needed, answer vendor or guest questions, and lead them in the right direction. Their goal is to help things run smoothly and do everything possible to ensure your day is stress-free.
Can vehicles be left in the parking lot overnight?
We prefer that your guests not drive if intoxicated, so if they feel they cannot drive we want them to feel comfortable leaving their vehicle and catch a ride with another guest. In this case, arrangements must be made that evening with the event coordinator for vehicle pickup the following morning.
Ocimeae is not responsible for theft or damages incurred in the parking lot.
What time does music need to end?
Music must end by dusk to ensure all of your guests exit the property by dark.